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10 Must Know Wedding Planning Tips

Updated: Apr 5, 2022

We know planning a wedding can feel overwhelming at times. While we have all heard of the common bridezilla stories that sound scary, we want you to know that planning your wedding can be more enjoyable than you may think. With smart preparations, the right team, and clear decisions your planning process should be stress-free. Here are our Boss Bride tips to consider when starting your wedding day planning process.

1. Book your wedding planner or day-of coordinator.

Hiring your wedding planner should always be your first step in planning your wedding. They can help you with on-site venue visits to find your dream venue, create a budget that works with your creative desires, and personalize a timeline that works best for you. Similarly, experienced planners have worked dozens of weddings, so they will be able to tackle almost any problems you have and many you haven't even thought of yet. Wedding planners are your go-to professionals. They understand how stressful planning a wedding can be. That is why they are essential in planning your wedding.

Maybe hiring a wedding planner isn't for you. Still, you can benefit from hiring a day-of coordinator. It's essential to have someone managing your wedding day to ensure that everything is organized. They will help to keep track of vendors for you, help with any last-minute details, and on-site tasks you won't have time for. A day-of coordinator will help you ensure your wedding day goes as planned, so you can celebrate stress-free and celebrate like a true #bossbride. Although, don't leave the booking until the last minute, because day-of coordinators are typically hired six to eight months in advance.

2. Engagement shoots & Invitations.

One of the first things to consider is scheduling your engagement shoot, so you can utilize those beautiful pictures in your "save-the-date" invitations. Save-the-date cards typically go out nine months before the wedding date for a destination wedding and four to six months prior for local weddings. Another helpful tip is to request that RSVPs are to be returned no later than one month before the celebration so there are no last-minute hiccups.

3. This is your wedding! Add some personal touches.

This is your special day! Ensuring your wedding is filled with everything that you want should be prioritized. Take inspiration from social media, websites, and magazines. Don't ever feel the need to have something in your wedding just because it is socially accepted or it's what others are doing. If there is a tradition or two you want to start for future generations, don't be afraid to incorporate these personal touches. If you want something specific and non-traditional, like your favorite margarita as a dessert instead of cake, then go for it!

4. Find a team of vendors who understand your vision.

Finding a team who understands your vision for your wedding will make the planning process easier. Constant explaining and going back and forth can add more stress to your already stressed planning. Be clear on your vision, style of preference, and you and your team will have a blast working together to create something truly amazing.

5. Allocate toasts and readings.

Typically wedding toasts are reserved for select VIPs and are distributed between the rehearsal dinner and reception. Although some couples choose to have everything take place at one event, you are responsible for notifying toast makers of their responsibilities, accepting requests to speak, and organizing the speech order. Another great way to honor important people in your lives that aren't part of the wedding party is to include readings in the ceremony. This can be in any traditional. cultural, or literary aspect. When it comes to toasts, you assume responsibility for choosing the speakers and the order.

6. Wedding blocks for hotel reservations.

One of the few things to consider right after you've booked your wedding date is to start looking for hotels with a wide variety of price points. There will be many hotels that allow you to reserve rooms for your guests. These are called "wedding blocks" in hotels. Another benefit is that you have the possibility of getting reduced rates upon booking. Be clear and concise with hotels about their cancellation policies or contracts so you don't get stuck paying for unfilled rooms.

7. Plan according to the season!

We have all heard of the horror stories of an unbearably hot wedding that had guests leaving early or rain during a perfectly planned ceremony. Which had to be pushed inside which caused the entire timeline to be thrown off! Know the weather and keep an eye on any potential changes that might happen. Something you should consider discussing beforehand is making sure your venue is fully equipped to make fast changes due to any unpredicted weather patterns that may occur.

8. Make a meal plan.

One unforeseen expense you should consider is feeding your wedding day crew. Upon signing your vendor meal contracts, make sure you're not required to serve the same meal to your vendors that your guests will receive. Still, make sure your vendors are being equally fed. Otherwise, you might end up paying for additional orders of lobster. Don't forget to let your wedding caterer know how many vendors you will need to feed. It is also important to consider feeding the photography assistants and band roadies who are working your event.

9. Don't be afraid to ask for help.

We can't stress this enough. You're not in this alone! Don't be afraid to come to us in moments of doubt, stress, and confusion. Your wedding vendors are your go-to, most-trusted experts during this entire planning process. When working as a team, you should feel free to express any concerns and explore alternatives. You tell us what you desire, and we'll tell you how we can accomplish that with your wedding budget.

10. Enjoy the experience.

Most importantly, don't let the wedding planning process get the best of you. This is your big day, we want you to enjoy the entire experience from day one. Relax and enjoy your hard work. There will be ups and downs, and that's okay. Instead of focusing on the small problems, remember the reasons why you're celebrating - your marriage with the person you're spending eternity with.

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For more information on Boss Brides and the services we offer, please Contact Us. We’d love to chat with you about your upcoming event and learn more about how we can accommodate you with your Photography, Videography, DJ, Photo Booth, Lighting, and Day of Coordination needs.

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